What Is a Virtual Office? — The Complete 2026 Guide

A virtual office is a professional business address — without you being physically there. You get a real address in a real city, your mail is managed digitally, and you can work from anywhere in the world. No lease, no deposit, no overhead.

What does a virtual office include?

A complete virtual office package typically contains:

Business address: A real street address (not a PO box) in a professional location — Berlin Mitte, central Hamburg, or Broadway in New York. You can use this address for your legal imprint, the commercial register, and your business cards.

Digital mailbox: Incoming letters are scanned and made available as PDFs in your online dashboard. On request, originals are forwarded to any address you choose.

Local phone number: A professional landline number in the location of your choice — with automatic forwarding to your mobile.

App access: Manage everything from a mobile app — view incoming mail, order forwarding, download documents.

Who benefits from a virtual office?

Founders and startups

You need a business address for your trade registration or commercial register entry, but you don't want to rent expensive office space yet. A virtual office meets every legal requirement at a fraction of the cost.

Remote companies and digital nomads

Your team works distributed — but clients and authorities want to see a fixed address. A virtual office gives your company a stable presence while you work from anywhere.

International expansion

Want to gain a foothold in a new country without opening an office right away? With a local address in Berlin, London, or New York, you look locally established from day one — and in many countries you fulfill the legal requirement for a registered address.

Freelancers and the self-employed

Your home address on business cards and in your imprint looks unprofessional. A business address separates private and professional life — legally and visually.

Is a virtual address legal?

Yes — in most countries a virtual business address is legally valid and accepted for official purposes:

• Germany: As the registered seat for a GmbH or UG, trade registration, and imprint
• USA: As the registered office for LLCs and corporations (with a registered agent)
• UK: As the registered address for limited companies
• France, Austria, Switzerland: As domiciliation or registered office

Important: The address must be a physical street address — not a plain PO box.

What does a virtual office cost?

Prices vary by location and scope of services:

| Service | Price/month | |---|---| | Business address only | €10–€30 | | Address + digital mail (up to 5 letters) | from €79 | | Address + digital mail + forwarding | from €99 | | Package incl. phone number | from €120 |

Compared to a real office in Berlin (from €500/month for a single coworking desk), a virtual office is a massive cost saving.

Virtual office vs. coworking space

| | Virtual office | Coworking space | |---|---|---| | Cost | €10–€150/month | €200–€600/month | | Physical access | No | Yes | | Business address | ✓ | ✓ | | Digital mail | ✓ | Usually not | | Flexibility | Very high | Medium | | Best when | Remote team, no on-site client contact | Office days, client meetings |

Get started in 5 minutes

Setting up a virtual office takes less than half an hour:

1. Choose a location — from 29 locations worldwide
2. Pick a package — based on your mail volume and needs
3. Register — online, no paperwork
4. Use your address — instantly ready for your imprint, authorities, and business cards

No notary appointment, no lease, no deposit.